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Privacy Policy – ECAWA Members’ Personal Information

When you join ECAWA and book tickets for ECAWA Professional Learning or other events you are asked to provide identifying personal information.

Protecting our members’ personal information is critical to maintaining ECAWA’s credibility as a Professional Association.

Personal information collected by ECAWA is used to:

  • Process and record memberships
  • Allocate member discounts to those entitled to them
  • Process and record event ticket purchases
  • Send information, reminders and invitations to members and event attendees, including event information, ECAWA Updates, special announcements, etc
  • Produce and distribute tax invoices, certificates of participation, name tags, sign in sheets, attendance lists for workshops, etc
  • Arrange appropriate catering for events
  • Arrange rooming for events
  • Book accommodation
  • Check eligibility for participation in projects, awards, etc

Restricting access is a key tool in keeping member and attendee information secure. ECAWA gives a volunteer or employee only sufficient access to members’ information to allow them do their job, and reminds volunteers and employees of their obligations whenever they receive such information.

As a rule, communications from ECAWA will come to members via the mailman server address or an association address, rather than from personal email addresses. This avoids members’ email addresses becoming part of an employee’s or volunteer’s personal address book.

Personal information that ECAWA collects may include names, addresses, email addresses, telephone numbers, places of employment, areas of specific interest, including subjects taught, and special access and dietary requirements.

When you make a payment to ECAWA via Stripe, PayPal or EFT your credit card details and bank account deails are not passed on to ECAWA.

ECAWA aims to collect only the information that we really need in order to meet our obligations to our members, and our obligations to the state and federal agencies that oversee particular areas, and if at any time you consider that you are being asked for unnecessary details we encourage you to alert us to this.

If you ever believe that your personal information supplied to ECAWA has been mis-used, passed to a third party or otherwise compromised in any way please alert us to this also as soon as possible.

The personal information of ECAWA members and event participants is NEVER made available to ECAWA’s sponsors and supporters. Instead ECAWA will forward to members a limited amount of information from sponsors and supporters by email or via a link to ECAWeb.  Sponsors,  supporters and exhibitors may also collect members / attendee contact information at events, but participation in competitions, prize opportunities, surveys, etc is by a member’s choice. Members need to be aware that when they pass their information on to a sponsor,  supporters or exhibitor ECAWA has no control over what is done with the information.

Again, if you ever believe that your personal information supplied to ECAWA has been mis-used, passed to a third party or otherwise compromised in any way please alert us to this as soon as possible.

The Associations Incorporation Act 2015 at https://www.legislation.wa.gov.au/legislation/statutes.nsf/main_mrtitle_13715_homepage.html sets out the WA law as it applies to groups like ECAWA. The law changes from time to time, sometimes to the extent that a new act is passed, as happened in 2015, and sometimes by way of amendments to the existing Act.

The Associations Incorporation Act 2015 (Division 5 — Register of members 53. Register to be maintained) obliges ECAWA to maintain a register of all ECAWA  Members, keep the register up to date, and include in that register, the name and contact details of each member.

All association members should be aware of that the Associations Incorporation Act 2015 (Division 5 — Register of members 54. Inspection of register by member) allows any member of ECAWA to inspect the Register and to make a copy of the Register. Previously we were able to ask any member wishing to make a copy of, or take an extract from, the register of members to provide a statutory declaration setting out the purpose for which the copy or extract is required and declaring that the purpose is connected with the affairs of the association.

For at least the past 20 years, no one has provided such a statutory declaration, and the information on Register of Members has been secure, however it has been pointed out that the current legislation requires the Statutory Declaration requirement to be written into the ECAWA Rules. 

It is very useful for ECAWA , as a professional association, to understand as much as possible about our members. Knowing how many members are based in which sectors and systems, are based in the city, or in which regions, are working with which year levels, are new graduates, are highly experienced, are teaching which subjects, have leadership roles in their schools, are involved in which other STEM, digital technologies, coding groups, etc helps ECAWA to plan more appropriate and meaningful opportunities for members, so ECAWA values and protects the information members make available. 

If you, as a Member of ECAWA have any special concerns about keeping your contact information private, please contact the Secretary at secretary@ecawa.wa.edu.au or by ‘phone on the number listed listed on your latest ECAWA Tax Invoice, to discuss how you can be correctly listed on the Register of Members, receive information from ECAWA, maintain your voting rights and still protect your privacy. 

Again, if you ever believe that your personal information supplied to ECAWA has been mis-used, passed to a third party or otherwise compromised in any way please alert us to this as soon as possible.

Please direct questions to the President of ECAWA at president@ecawa.wa.edu.au or to the Secretary at secretary@ecawa.wa.edu.au