Payments to ECAWA

Making payments to ECAWA

Although we offer a range of payment options, ECAWA prefers to receive payments by

(1) Credit Card online

or by

(2) PayPal

This reduces the processing costs to the association considerably, and helps us to keep the amounts we need to charge for membership subscriptions , conferences and workshops as low as possible.

Where a payment is required, you will be emailed a copy of your TAX INVOICE as a part of the purchasing process.

If you need to make a payment for a membership, event ticket or similar, but for any reason did not do this as part of the online purchasing process – perhaps you opted to receive an invoice to be paid later – please check below for details about making specific types of payments.

To make a payment to ECAWA via PayPal please:

  1. Go to the official PayPal site
  2. Follow the instructions on the PayPal site
  3. The ECAWA email address for the payment is treasurer@ecawa.wa.edu.au
  4. Check that the payment is in Australian dollars – AUD
  5. When you are asked about the type of payment you are making, in almost all instances the correct response will be “Goods or Service”
  6. You will be shown the email address and the amount you have entered and asked to log in to your PayPal account, or to sign up for a PayPal account if you do not already have one.
  7. After you have logged in to your account you will be shown information about the payment. It is VERY important that you scroll down and edit the subject line so that it tells us who is paying and what the payment covers. For example: “ECAWA 2018 State Conference Non Member Registration from Imaginary College.”
  8. Next, provide some details in the message box so that we know all we need to make sure your payment is recorded properly and can contact you if there is a problem. For example: “ECAWA 2018 State Conference Non Member Registration payment for M Smith and B Jones. Tickets have been applied for separately on the website. Please call 08 945x 1234 if there is a question.”
  9. When you click “Send Money” you will see a PayPal message saying “The money has been sent”.
  10. Please keep a copy of this message. File a copy of this message along with a copy of the form that you submitted so that you have it on hand at tax time or if / when you claim reimbursement from your employer.

To make a payment to ECAWA by Electronic Funds Transfer (EFT) or Direct Deposit:

Account name: Please make the payment to Educational Computing Association of Western Australia (Inc)

BSB: 016-412

Account Number: 340 901 403

EFT Lodgement Reference:

Please note that various banks provide for different amounts of information to be included in the payment advice. Please include as much of the below details as you are able, to assist us to process your payments promptly.

If the payment is for your personal membership the reference should be your name

If the payment is for School membership the reference should be the name of the school

Email Address: your email address

The postal address for ECAWA, should you require it, is:

ECAWA
PO Box 297
CLAREMONT WA 6910

Please keep a copy of your transfer receipt that includes the details of the ECAWA account numbers. File a copy of this information along with a copy of your TAX INVOICE so that you have it on hand at tax time or if / when you claim reimbursement from your employer. If your bank does not send you a transfer receipt you may wish file a screenshot of the “confirmation” screen that you see.

Cheque

We really prefer not to receive payments by cheque as the banking of cheques has become a very costly proposition for ECAWA in recent years.

If you really need to make your payment by cheque, please make the cheque payable to ECAWA and post the cheque, along with a copy of your  Tax Invoice to

ECAWA
PO Box 297
CLAREMONT WA  6910

Please keep a copy of your cheque details and file a copy of this information along with a copy of your TAX INVOICE so that you have it on hand at tax time or if / when you claim reimbursement from your employer.

ECAWA is pleased to receive payments by Credit Card online via ECAWeb, during the purchasing process. Simply choose “Credit Card” as your form of payment and make the payment immediately.

ECAWA is not able to receive Credit Card payments via Credit Card slips. If you wish to make a Credit Card payment and were not able to do this as part of the purchasing process on the website please call the Secretary on 0411 241 261.

If you attempt to make a Credit Card payment online via ECAWeb and see a message “blank string passed” or similar please check the card details you have entered carefully, as this message is usually the result of a “typo” or a Credit Card that has passed the expiry date.

 

Where a payment is required, ECAWA forms are designed so that the completed form will become your Tax Invoice. This gives you access to your Tax Invoice immediately and helps us to reduce administration costs, and hence reduces costs to members.

ECAWA is registered for GST and GST is included in all amounts.

The ECAWA ABN is included on forms and Tax Invoices as required by the ATO.

Please note that:

The postal address for ECAWA is PO Box 297, Claremont, WA, 6910.

ECAWA’s ABN is 34 298 784 462.

During the purchasing prcess you will have the opportunity to enter your school Purchase Number so that this will appear on your Tax Invoice,  if you wish.

 

If you have any questions please contact the ECAWA Secretary by email secretary@ecawa.wa.edu.au or by phone on 0411 241 261.

In common with many other organisations, When you make a purchase via ECAWeb – usually a membership subscription or an event ticket – and payment is required, you will be emailed a copy of your TAX INVOICE as a part of the purchasing process. Please file a copy of this TAX INVOICE.

When you make your payment by PayPal you will receive an email directly from PayPal confirming that your payment to ECAWA has been made and specifying the amount paid. Please file a copy of this email, along with the completed Tax Invoice, for tax purposes or to claim reimbursement from your employer.

When you make a payment by Electronic Funds Transfer / Direct Deposit you should keep a record of this and again, file it along with the completed Tax Invoice.

If you find that this does not met you needs please contact the Secretary secretary@ecawa.wa.edu.au

Got your own Question?

We’ll answer it as soon as possible!