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Payments to ECAWA

Making payments to ECAWA

Although we offer a range of payment options, ECAWA prefers to receive payments by

(1) Credit Card online

or by

(2) PayPal

This reduces the processing costs to the association considerably, and helps us to keep the amounts we need to charge for membership subscription, conferences and workshops as low as possible.

The processing of Memberships applications / renewals does not commence until the correct payment has been received by ECAWA, and payments made by Credit Card or by PayPal usually arrive quickly.

When you make a purchase from ECAWeb, even for a $0 amount,  you will be emailed a copy of your TAX INVOICE to the address you entered, as a part of the process. You will also have an opportunity to download the Tax Invoice as a PDF.

If for any reason you did not make the payment that was owing, as part of the online purchasing process – perhaps you opted to receive an invoice to be paid later – please check below for details about making specific types of payments.

JOIN or RENEW

To make a payment to ECAWA via PayPal please:

  1. Go to the official PayPal site
  2. Follow the instructions on the PayPal site
  3. The ECAWA email address for the payment is treasurer@ecawa.wa.edu.au
  4. Check that the payment is in Australian dollars – AUD
  5. When you are asked about the type of payment you are making, in almost all instances the correct response will be “Goods or Service”
  6. You will be shown the email address and the amount you have entered and asked to log in to your PayPal account, or to sign up for a PayPal account if you do not already have one.
  7. After you have logged in to your account you will be shown information about the payment. It is VERY important that you scroll down and edit the subject line so that it tells us who is paying and what the payment covers. For example: “ECAWA 2025 State Conference Non Member Registration from Imaginary College.”
  8. Next, provide some details in the message box so that we know all we need to make sure your payment is recorded properly and can contact you if there is a problem. For example: “ECAWA 2025 State Conference Non Member Registration payment for M Smith and B Jones. Tickets have been applied for separately on the website. Please call 08 945x 1234 if there is a question.”
  9. When you click “Send Money” you will see a PayPal message saying “The money has been sent”.
  10. Please keep a copy of this message. File a copy of this message along with a copy of the form that you submitted so that you have it on hand at tax time or if / when you claim reimbursement from your employer.

ECAWA is pleased to receive payments by Credit Card online via ECAWeb, during the purchasing process. Simply choose “Credit Card” as your form of payment and make the payment immediately.

Payments via ECAWeb are processed by the “Stripe” payment facility, operated in Australia by the NAB, and ECAWA does not receive or retain your credit card information.

If you wish to make a Credit Card payment and were not able to do this as part of the purchasing process on the website please call the Secretary on 0411 241 261.

If you attempt to make a Credit Card payment online via ECAWeb and see a message “blank string passed” or similar please check the card details you have entered carefully, as this message is usually the result of a “typo” or using a Credit Card that has passed the expiry date.

The “blank string passed” or similar message means that your payment has failed, and your purchase will not go ahead until a successful payment has been made.

To make a payment to ECAWA by Bank Tranfer, Electronic Funds Transfer (EFT) or Direct Deposit:

Account name: Please make the payment to Educational Computing Association of Western Australia (Inc)

BSB: 016-412

Account Number: 340 901 403

EFT Lodgement Reference:

Please note that various banks provide for different amounts of information to be included in the payment advice. Please include as many of the below details as you are able, to assist us to process your payments promptly.

If the payment is for your personal membership the reference should be your name

If the payment is for School membership the reference should be the name of the school

Email Address: your email address

The postal address for ECAWA, should you require it, is:

ECAWA
PO Box 297
CLAREMONT WA 6910

Please keep a copy of your transfer receipt that includes the details of the ECAWA account numbers. File a copy of this information along with a copy of your TAX INVOICE so that you have it on hand at tax time or if / when you claim reimbursement from your employer. If your bank does not send you a transfer receipt you may wish file a screenshot of the “confirmation” screen that you see.

Cheque

ECAWA no longer receives payment by cheque.

If you need to take a Tax Invoice for your ECAWA Membership payment or ECAWA State Conference ticket or similar  to your Head of Learning Area or Manager of School Business, the information needed to make a payment by Bank Transfer, EFT,  etc will be on the Tax Invoice. The information is also listed above.

When you make a payment for a Membership, an event ticket or similar via ECAWeb, you will receive your Tax Invoice as a downloadable .PDF on the screen immediately after your purchase has been put through. A copy of the Tax Invoice will also be sent as an attachment to an email sent to the email address you entered in the purchasing process.

Later, when ECAWA receives the payment in our account, a Tax Invoice (PAID) will be sent to you as an email attachment.

Finally, if you need a new copy of that Tax Invoice at some time in the future (Tax time??), you can go to ECAWeb and log in to your account  at https://ecawa.wa.edu.au/my-account/  to download a copy.

Desperate and in a hurry? All tax Invoices are also emailed to secretary@ecawa.wa.edu.au so just ask.

ECAWA is registered for GST and GST is included in all amounts.

The ECAWA ABN is included on forms and Tax Invoices as required by the ATO.

Please note that:

The postal address for ECAWA is PO Box 297, Claremont, WA, 6910.

ECAWA’s ABN is 34 298 784 462.

During the purchasing process you will have the opportunity to enter your School Purchase Order Number so that this will appear on your Tax Invoice,  if you wish.

 

If you have any questions please contact the ECAWA Secretary by email secretary@ecawa.wa.edu.au or by phone on 0411 241 261.

In common with many other organisations, When you make a purchase via ECAWeb – usually a membership subscription or an event ticket – and payment is required, you will be emailed a copy of your TAX INVOICE as a part of the purchasing process. Please file a copy of this TAX INVOICE.

When you make your payment by PayPal you will receive an email directly from PayPal confirming that your payment to ECAWA has been made and specifying the amount paid. Please file a copy of this email, along with the completed Tax Invoice, for tax purposes or to claim reimbursement from your employer.

When you make a payment by Bank Tranfer, Electronic Funds Transfer or Direct Deposit you should keep a record of this and again, file it along with the completed Tax Invoice.

If you find that this does not meet your needs please contact the Secretary secretary@ecawa.wa.edu.au

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